TITLE:      SECRETARY – ATTENDANCE/REGISTRAR  

LOCATION: West Middle School

JOB GOAL: To record, process and maintain records of student attendance.

ESSENTIAL FUNCTIONS:

·     Record all student absences and tardies in SILK

·     Process attendance calls from parents

·     Work with Truancy Monitor to track truant students

·     Provide attendance reports for outside agencies

·     Key operator of phone master

·     Maintain copies of permanent records, file and maintain Cumulative Folders.

·     Prepare enrollment forms and maintain supply.

·     Assist counselors with enrollment, processing records, requesting transcripts and immunization records, etc.

·     Process new enrollees – greeting, screening, and directing to appropriate counselor or administrator.

·     Maintain permanent record files (active and inactive students).

·     Responsible for district enrollment counts.

·     Assist at front counter, greeting public

·     Work as part of a team to ensure efficient operation of the school office.

·     Other clerical/office duties as assigned by the principal.

QUALIFICATIONS:

·     High School Diploma or GED

·     Data Entry Skills

·     Computer Skills

COMMUNICATION / ORGANIZATION: Maintains communication with school personnel, and parents/guardians to enhance cooperative action which will meet the  needs of students.  Utilizes existing technology effectively in the performance of duties. Performs other related work as required.

REASONING ABILITY:  Ability to solve practical problems. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

LANGUAGE SKILLS:    Ability to effectively present information and respond to questions from groups of administrators, staff, parents, students, and the general public.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, walk, stand and talk or hear. The employee must occasionally lift and/or move up to 50 pounds.  Specific vision abilities required by this job include close vision, distance vision, and depth perception.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The activity level in a school office is high.  Employee must be able to multi-task and contend with interruptions.  Office employees will cross train in order to keep the level of service to students and parents at a high level.

OTHER SKILLS and ABILITIES:  Ability to establish and maintain effective working relationships with students, peers, parents and community; ability to speak clear and concisely in written or oral communication.

TERMS OF EMPLOYMENT:        211 days

REPORT TO:           Principal

SALARY:                Based on USD #500 Schedule

FLSA STATUS:        Non-Exempt

PERFORMANCE EVALUATION:  Performance of this position will be evaluated in accordance with the Board of Education policy on evaluation.

Signatures

This job description has been approved by all levels of management:

Manager _______________________________________________

HR ___________________________________________________

Employee signature below constitutes employee’s understanding of the requirements, essential functions and duties of the position.

Employee _____________________________ Date ____________