TITLE: Department Treasurer/Central Office Administrative Assistant

LOCATION: Central Office

JOB GOAL: Responsible for the daily budgetary tasks specific to supporting the programs in Student Services.

ESSENTIAL FUNCTIONS:

• Meet with the Director of Student Services monthly to provide overview, successes, challenges and recommended changes for budgets that supports the District Continuous Improvement Plan
• Track budgets and provide monthly and/or quarterly budget reports to the Director of Student Services (Alternative Education, Counselors, Kidzone, McKinney Vento, Migrant, PACT, Student Services, and Truancy)
• Possess working knowledge of Student Services guidelines, policies and programs
• Responsible for maintaining daily budgetary tasks
• Responsible for accounts payable and receivable processing
• Oversees grants, payroll and budget planning
• Maintains purchase orders for the office of Student Services
• Track progress of purchase orders in the financial system and data base
• Ongoing training and knowledge with the tasks associated with a Budget Manager
• Possess knowledge of FERPA and KORA
• Organizes the filings for student appeals and hearings
• Supports the Director of Student Services with various administrative duties as directed
• Type a variety of materials including letters, memos, minutes, purchase requests, reports, tracking forms, etc.
• Prioritize daily, plan work based on need and time deadlines
• Maintain a detailed, organized filing system
• Provide Five-Star Customer Service to Parents, Students and Community Members
• Provide direct support for department and community calls including the second floor entrance of the department
• Support the Welcome Center
• Collaborate/coordinate with department staff as a team player
• Plan and coordinate meetings/events/travel
• Supports Executive Assistant for the Director of Student Services
• Other duties as assigned by the Director of Student Services or Assistant Superintendent

COMMUNICATION / ORGANIZATION: Maintains communication with school personnel, and parents/guardians to enhance cooperative action which will meet the educational needs of students.

Utilizes existing technology effectively in the performance of duties.

Performs other related work as required.

QUALIFICATIONS:

Meets the employment qualifications set forth by the Kansas City, Kansas Board of Education and the Kansas State Department of Education

Associates Degree or Accounting/Budget Management Experience (3-5 years)

Secretarial Experience providing five-star customer service

Computer Software

Proficient in budgetary software

Confidentiality/Interpersonal Skills

Highly Organized

Ability to work in a constant high paced environment

REASONING ABILITY:  Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.  Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

LANGUAGE SKILLS:  Ability to effectively present information and respond to questions from groups of administrators, staff, parents, students, and the general public.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, walk, stand and talk or hear. The employee must occasionally lift and/or move up to 50 pounds.  The employee must occasionally push items of 50 pounds such as pushing on a bike or wheelchair, or moving/rearranging furniture.  Specific vision abilities required by this job include close vision, distance vision, and depth perception.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is usually loud and is a standard acceptable level for this environment.

OTHER SKILLS and ABILITIES:   Ability to establish and maintain effective working relationships with students, peers, parents and community; ability to speak clear and concisely in written or oral communication.

TERMS OF EMPLOYMENT:          261 days

SALARY:              Based on the KCKPS Salary Schedule.

FLSA STATUS:     Non-Exempt

REPORT TO:        Director of Student Services

EVALUATION:    Performance of this position will be evaluated in accordance with the Board of Education policy on evaluation.

(Applications will be reviewed prior to the closing date)

Signatures

This job description has been approved by all levels of management:

Manager _______________________________________________

HR ___________________________________________________

Employee signature below constitutes employee’s understanding of the requirements, essential functions and duties of the position.

Employee _____________________________ Date ____________