TITLE:  Attendance Secretary-Part-Time

LOCATION: Mark Twain Elementary    

JOB GOAL:

To record, process and maintain records of student attendance.

QUALIFICATIONS:

High School Diploma or GED

Data Entry Skills

Computer Skills

ESSENTIAL FUNCTIONS:

• Record all student absences and tardies in SILK
• Process attendance calls from parents
• Scan sheets
• Print and distribute Verification Sheets
• Collect Verification Sheets and make indicated changes
• Notify parents of student absence, if parent does not call in
• Work with Home School Coordinator to track truant students
• Provide attendance reports for outside agencies
• Key operator of phone master
• Key operator of copies
• Prepare copies for teachers
• Assist Staff with copier problems
• Assist at front counter, greeting public
• Cover switchboard for receptionist upon her absence.
• Keep record of After School Program attendance
• Other duties as assigned

COMMUNICATION / ORGANIZATION: Maintains communication with school personnel, and parents/guardians.

Utilizes existing technology effectively in the performance of duties.

Performs other related work as required.

REASONING ABILITY:  Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

LANGUAGE SKILLS: Ability to effectively present information and respond to questions from groups of administrators, staff, parents, students, and the general public.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, walk, stand and talk or hear. The employee must occasionally lift and/or move up to 50 pounds.  The employee must occasionally push items of 50 pounds such as pushing on a bike or wheelchair, or moving/rearranging furniture.  Specific vision abilities required by this job include close vision, distance vision, and depth perception.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually loud and is a standard acceptable level for this environment. Is directly responsible for students’ safety, work output and well-being.

OTHER SKILLS and ABILITIES:  Ability to establish and maintain effective working relationships with students, peers, parents and community; ability to speak clear and concisely in written or oral communication.

TERMS OF EMPLOYMENT:        186 days (Part-Time)

SALARY:                Based on USD #500 Salary Schedule

FLSA STATUS:       NON-EXEMPT, HOURLY

REPORT TO:          Principal’s Secretary, Principal

EVALUATION:         Performance of this position will be in accordance with the Board of Education policy on evaluation.

Signatures

This job description has been approved by all levels of management:

Manager _______________________________________________

HR ___________________________________________________

Employee signature below constitutes employee’s understanding of the requirements, essential functions and duties of the position.

Employee _____________________________ Date ____________