TITLE:          Principal Secretary

LOCATION:   Stony Point South School

JOB GOAL:

Prepare and maintain files, reports and records of an administrative and confidential nature.  Facilitates the efficient operation of the school office and provides clerical services requiring a broad knowledge of office practices and procedures for the school administrators. Has varied public contacts.

ESSENTIAL FUNCTIONS:

• Skills maintaining office files and records and compiling reports from standardized information or drafts.
• Good knowledge of modern office procedures and practices, business English, spelling and other related subjects.
• Must be able to operate office machinery, computer hardware, and other equipment in performing required duties in the office.
• Possess human relation skills appropriate with dealing with the staff and public.
• Performs and assumes general clerical tasks independently with the guidance of professional personnel, including preparation of correspondences, forms, reports, calendars, handbooks and other similar items.
• Acts as receptionist for building and operates telephones and intercom system.
• Assists teachers with correspondences and reports as approved by the principal.
• In puts and maintains staff and student absences on a daily basis, using the District’s Attendance software program.
• Keeps accurate enrollment and withdrawal records, requests records from pupils’ former schools and forwards records as necessary.
• Type correspondences and handle records as directed maintaining confidentiality.
• Performs bookkeeping activities and file monthly reports.
• Assists with general first aid and other related medical tasks according to board policy.
• Requisition supplies and material when appropriate.
• Performs other duties as assigned by the principal.

QUALIFICATIONS:

High school diploma or equivalent 60 college hours

Job related experience with increasing levels of responsibility is required.

Procures supplies and materials for the purpose of maintaining availability of required items.

Proficiency with computer and commercial software

Performs other related duties as assigned for the purpose of ensuring the

efficient and effective functioning of the work unit    

COMMUNICATION / ORGANIZATION: Maintains communication with school personnel, and parents/guardians to enhance cooperative action which will meet the educational needs of students.

Utilizes existing technology effectively in the performance of duties.

Performs other related work as required. 

REASONING  ABILITY:  Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.  Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

LANGUAGE SKILLS:  Ability to effectively present information and respond to questions from groups of administrators, staff, parents, students, and the general public.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, walk, stand and talk or hear. The employee must occasionally lift and/or move up to 50 pounds.  The employee must occasionally push items of 50 pounds such as pushing a bike or wheelchair, or moving/rearranging furniture.  Specific vision abilities required by this job include close vision, distance vision, and depth perception.

WORK ENVIRONMENT:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually loud and is a standard acceptable level for this environment. Is directly responsible for students’ safety, work output and well-being.

OTHER SKILLS and ABILITIES: Ability to establish and maintain effective working relationships with students, peers, parents and community; ability to speak clear and concisely in written or oral communication.

TERMS OF EMPLOYMENT: 211 days

SALARY:                  Based on KCKPS Salary Schedule

FLSA STATUS:          HOURLY, NON-EXEMPT

REPORT TO:             Principal

EVALUATION:           Performance of this position will be evaluated in accordance with the Board of Education policy on evaluation.

Signatures

This job description has been approved by all levels of management:

Manager _______________________________________________

HR ___________________________________________________

Employee signature below constitutes employee’s understanding of the requirements, essential functions and duties of the position.

Employee _____________________________ Date ____________