TITLE: Budget and Auditing Specialist – Special Education
LOCATION: Central Office and Training Center
The Kansas City, Kansas Public Schools (KCKPS) is a nationally recognized urban school district that serves approximately 22,000 students. With a Head Start program, three preschools, 30 elementary schools, 8 middle schools, and 5 college and career academies/high schools, the district serves a wonderfully diverse mixture of students. A remarkable 62 different languages are spoken in the homes of our students. To serve those students, the district employs approximately 3,650 staff, including more than 1,600 teachers.
The vision of the Kansas City, Kansas Public Schools is to be one of the Top 10 School Districts in the Nation. Our goal is that "Each student will exit high school prepared for college and careers in a global society, and at every level, performance is on track and on time for success." To help our students achieve this goal, the district is implementing a district-wide initiative called Diploma+.
JOB GOAL: Ensure accurate and timely submission of reports in support of a multi-million dollar budget
ESSENTIAL FUNCTIONS:
- Maintains detailed budget reports for the Special Education Department
- Responsible for accounts receivable and accounts payable as tracked through the District Financial Software System
- Oversees payroll and budgets to include reports to the Kansas State Department of Education
- Develop contracts with numerous outside agencies, insure contracts are fully approved, insure payment of contracts, and secure all necessary documentation
- Prepare, analyze, and submit KSDE personnel reports according to timelines to insure expected revenue stream
- Assess expected revenue and actual revenue to determine necessary budgetary adjustments throughout the fiscal year
- Collect required information and prepare presentation for the annual KSDE Categorical Aid Audit supporting the multi-million dollars of revenue from KSDE
- Monitor certification, licensure, and qualifications of approximately 700 special education employees, and communicate with staff regarding the needed action
- Analyze certification status of staff needing to meet additional requirements to acquire highly qualified licensure, to include notification to staff, gathering documentation from staff and universities, and semesterly submission of reports to KSDE and Human Resources (waiver certification process).
- Collect required information and prepare presentation for the annual KSDE Transportation Aid Audit supporting several million dollars of revenue from KSDE
- Examine and process monthly staff in-district mileage to meet IRS timelines and insure prompt payment to staff
- Establish alternative transportation with outside agencies for students who are not able to be served by district transportation
- Communicate with vendors to insure the prompt and accurate delivery of ordered materials and timely payment for those materials
- Create agenda and record minutes as the Clerk for the Wyandotte Comprehensive Special Education Cooperative’s Board of Directors’ Meetings and other meetings as deemed necessary
- Plan and coordinate meetings and events
- Serve as office manager for the Special Education Department, duties to include: maintenance of postage machine, copiers, and fax machine
- Support Director of Special Education with various administrative duties as directed
- Responsible for maintaining confidentiality of student and staff records
- Collaborate and coordinate with Department Staff as a team player
- Physical and emotional ability and dexterity to perform required work and move about as needed in the fast-paced work environment
- Responsible for professional and courteous interactions with others
- Maintain a neat and professional appearance.
- Other duties as assigned
QUALIFICATIONS:
- Meets the employment qualifications set forth by the Kansas City, Kansas Board of Education and the Kansas State Department of Education
- Bachelor’s Degree in related field required
- Budgetary Experience required
- Excellent interpersonal skills, professional judgment, oral, and written communication skills
- High level of organization skills, time management, and problem solving skills
- Ability to maintain productivity with numerous interruptions
- Ability to communicate with a wide variety of people
COMMUNICATION
Maintains communication with teachers, other school personnel, and parents/guardians to enhance cooperative action which will meet the educational needs of students.
Provides health services, information, and counseling in an effective and positive manner to enhance the health and wellness of the school community.
Completes accident/incident reports for students/staff.
Compiles data for statistical purposes.
Maintains confidentiality regarding educational records.
ORGANIZATION
Maintains a daily log of school/staff visits and documentation.
Maintains the daily environment of the health office facility and supplies.
Utilizes existing technology effectively in the performance of duties.
Performs other related work as required.
REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
LANGUAGE SKILLS: Ability to read and analyze and interpret general professional journals, technical procedures, or governmental regulations. Ability to write reports, general curriculum and learning theories, correspondence, and protocols. Ability to effectively present information and respond to questions from groups of administrators, staff, parents, students, and the general public.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, walk, stand and talk or hear. The employee must occasionally lift and/or move up to 50 pounds. The employee must occasionally push items of 50 pounds such as pushing on a bike or wheelchair, or moving/rearranging furniture. While performing the duties of the job the employee occasionally may visit a child’s home. Specific vision abilities required by this job include close vision, distance vision, and depth perception.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually loud and is a standard acceptable level for this environment. Is directly responsible for students’ safety, work output and well-being.
OTHER SKILLS and ABILITIES: Ability to apply knowledge of current research and theory to instructional program; ability to plan and implement lessons based on division and school objectives and the needs and abilities of students. Ability to establish and maintain effective working relationships with students, peers, parents and community; ability to speak clear and concisely in written or oral communication.
TERMS OF EMPLOYMENT: 261 days
SALARY: Based on USD #500 Salary Schedule
FLSA STATUS: NON EXEMPT
REPORT TO: Director of Special Education
EVALUATION: Performance will be evaluated in accordance with Board of Education policy
Signatures
This job description has been approved by all levels of management:
Manager _______________________________________________
HR ___________________________________________________
Employee signature below constitutes employee’s understanding of the requirements, essential functions and duties of the position.
Employee _____________________________ Date ____________
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