TITLE :  MIS Data Assistant

LOCATION: Central Office and Training Center

JOB GOAL: 

To assist with the management of student data.  Data is defined as all information pertaining to the records of special education students.

ESSENTIAL FUNCTIONS:

• Collect, enter, and verify MIS data
• Assist with the review, maintenance, and storage of IEPs and accompanying paperwork
• Verify that student data matches in all relevant data bases (for example, Access, WebKidss, Infinite Campus, Skyward, Edulog, KIDS Assignment System, WebNow)
• Manage student data in Access and WebKidss for students moving in to the Cooperative, moving out of the Cooperative, and moving within the Cooperative
• Export student data from district databases for special education reports
• Compile data, summarize information, and provide written and/or oral reports to special education administrators
• Enter Child Outcomes Summary Forms information into database
• Verify all data for Indicator 7 (Preschool Skills) and Indicator 12 (Part C to B Transition)
• Understand and maintain a working knowledge of laws and regulations that pertain to confidentiality of student records, Family Education Rights & Privacy Act, and all procedures related to student information
• Perform other duties as assigned by the Director of Special Education or Assistant Director of Special Education
• Other duties as assigned

QUALIFICATIONS:

High School Diploma required (Associate’s of Arts or above preferred)

Proficient using standard software programs such as Microsoft Word, Excel, and Access; FileMaker Pro; email, district student enrollment software, Individual Education Program system (WebKidss)

Organized and detail-oriented with strong verbal and written communication skills

Able to multi-task and problem solve

Excellent interpersonal skills and professional judgment

COMMUNICATION / ORGANIZATION: Maintains communication with school personnel, and parents/guardians to enhance cooperative action which will meet the educational needs of students.

Utilizes existing technology effectively in the performance of duties.

Performs other related work as required.

REASONING ABILITY:  Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.  Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

LANGUAGE SKILLS:  Ability to read and analyze and interpret general professional journals, technical procedures, or governmental regulations.  Ability to write reports, general curriculum and learning theories, correspondence, and protocols.  Ability to effectively present information and respond to questions from groups of administrators, staff, parents, students, and the general public.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, walk, stand and talk or hear. The employee must occasionally lift and/or move up to 50 pounds.  The employee must occasionally push items of 50 pounds such as pushing on a bike or a wheelchair, or moving/rearranging furniture.  Specific vision abilities required by this job include close vision, distance vision, and depth perception.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually loud and is a standard acceptable level for this environment.

OTHER SKILLS and ABILITIES:  Ability to establish and maintain effective working relationships with students, peers, parents and community; ability to speak clear and concisely in written or oral communication.

TERMS OF EMPLOYMENT:  221 day duty year

SALARY:                              USD #500 schedule

REPORT TO:              Director of Special Education and Assistant Director of Special Education

EVALUATION:    Performance of this position will be evaluated in accordance with the Board of Education policy on evaluation.

Signatures

This job description has been approved by all levels of management:

Manager _______________________________________________

HR ___________________________________________________

Employee signature below constitutes employee’s understanding of the requirements, essential functions and duties of the position.

Employee _____________________________ Date ____________