TITLE: Budget Manager/Administrative Assistant 

LOCATION:  Central Office and Training Center

 

The Kansas City, Kansas Public Schools (KCKPS) is a nationally recognized urban school district that serves approximately 22,000 students and 60+ different languages are spoken in the homes of our students. KCKPS is home to Sumner Academy, the #6 highest rated High School in the Nation and #1 High School in Kansas according to the US News rankings.

 

With Head Start/preschools, 28 elementary schools, 7 middle schools, and 5 college and career academies/high schools, we are the fifth largest district in the state of Kansas and our student population is approximately 51% Hispanic, 27% African American, 11% White, and 7% Asian. To serve our students, the district employs approximately 4,000 employees including more than 1,600 teachers.

 

JOB GOAL: Responsible for the budgetary operations and other tasks specific to supporting the programs in Student Services.

 

ESSENTIAL FUNCTIONS:

• Meet with the Assistant Director of Early Childhood- Parents as Teachers weekly to understand ordering and purchasing needs for the department.
• Manage and order for program operations.
• Coordinate and communicate with program vendors regarding invoices, purchasing matters, and program-related transactions.
• Assist the PAT coordinator in fiscal reporting and grant audits.
• Work with the district’s purchasing department to pay the monthly credit bill and gather required documentation and receipts.
• Demonstrates an ability to effectively utilize Business Plus software and strictly follow the district’s purchasing policies and procedures.
• Manages all social media accounts and digital recruitment efforts for the Parents as Teachers program.
• Completes graphic design projects as needed for program events and recruitment materials.
• Responsible for intake/referrals with families.
• Support the logistics of weekly and monthly program events and meetings.
• Maintain accurate and up-to-date records on program participants, activities, and outcomes, ensuring all data is properly documented and analyzed to support program evaluation and reporting.
• Handle program-related correspondence, including responding to inquiries from parents, staff, and community partners.

QUALIFICATIONS:

• Meets the employment qualifications set forth by the Kansas City, Kansas Board of Education and the Kansas State Department of Education
• High School Graduate or Associates Degree
• Bilingual (preferred)
• Secretarial Experience at the Executive level
• Budgetary Experience (required)
• Computer and Office Equipment
• Confidentiality/Interpersonal Skills
• Highly Organized
• Ability to work in a high paced environment

 

COMMUNICATION / ORGANIZATION: Maintains communication with school personnel, and parents/guardians to enhance cooperative action which will meet the educational needs of students.

Utilizes existing technology effectively in the performance of duties.

Performs other related work as required.

 

REASONING ABILITY:  Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.  Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

 

LANGUAGE SKILLS:  Ability to effectively present information and respond to questions from groups of administrators, staff, parents, students, and the general public.

 

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, the employee is regularly required to sit, walk, stand and talk or hear. The employee must occasionally lift and/or move up to 50 pounds.  The employee must occasionally push items of 50 pounds such as pushing on a bike or wheelchair, or moving/rearranging furniture.  Specific vision abilities required by this job include close vision, distance vision, and depth perception.

 

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is usually loud and is a standard acceptable level for this environment.

 

OTHER SKILLS and ABILITIES:   Ability to establish and maintain effective working relationships with students, peers, parents and community; ability to speak clear and concisely in written or oral communication.

 

TERMS OF EMPLOYMENT:  261 days

SALARY: 

FLSA STATUS:  Non-Exempt

REPORT TO:  Parents as Teachers Coordinator

EVALUATION:  Performance of this position will be evaluated in accordance with the Board of Education policy on evaluation.

 

Signatures

 

The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position.  The individual currently holding this position performs additional duties and additional duties may be assigned.  

 

Kansas City, Kansas Public Schools is an Equal Opportunity Employer.  KCKPS does not discriminate on the basis of race, religion, color, national origin, sex, age, disability or any other factors that cannot be lawfully considered in its programs and activities as required by all applicable laws and regulations.

               

For more information regarding Title IX please contact:

 

District Compliance Coordinator

2010 N. 59^th Street

Kansas City, KS 66104

913-279-2262

Title IX@kckps.org